Part-time Parish Administrator

Job Summary

The Episcopal Church of the Ascension is a growing church in Cartersville, Georgia. We are an active church in the community with over 200 members. We also host the Red Door Food Pantry. Approximately 10 volunteers help support the administrative work of the congregation.

The role of Parish Administrator is crucial to the life and work of this church. The Parish Administrator supports the Rector (Head Pastor) and the Vestry (Church Council) by coordinating and executing the operational areas of the parish office, which includes administrative, financial, communication, and office management responsibilities. The Parish Administrator’s support enables the Rector and Vestry to carry out their ministries in the parish.

The Parish Administrator coordinates community relations, including established members, newcomers, community leaders, and the public. Therefore, the Parish Administrator must be open and welcoming to all people, as well as an excellent internal and external communicator. This position requires a high level of organization and the ability to critically evaluate and prioritize multiple tasks and projects. Finally, this position requires leadership ability as the Parish Administrator is directly responsible for the planning and supervising of all office volunteers.


  • Administrative Experience: 2 years (required)
  • Must possess excellent interpersonal skills and presentation skills (required)
  • Be able to use QuickBooks (required)
  • Knowledge of Database software; spreadsheet software; word processing software, and social media applications (required)
  • Possess a high energy level with a strong results-oriented and focused work ethic (required)
  • Project Management: 1 year (preferred)
  • Knowledge of the Episcopal Church or similar denomination (preferred)

Pay and Benefits

  • $25,000 – $26,500 salary
  • Employee Pension
  • Generous paid time off and holidays


Monday through Thursday 10:00 am – 4:00 pm (24 hours per week)

Overall Leadership

  • Be the public face of the Church of the Ascension for all who contact or visit the church
  • Delegate achievable tasks to office volunteers with clear communication and expectations
  • Practice strict confidentiality when it comes to sensitive issues in the life of the parish
  • Regularly maintain set office hours and practice dependability overall


  • Coordinate requests for information via email, telephone, and in-person visits
  • Attend staff meeting, communications meeting, and comprehensive calendar meetings
  • Maintain and manage the online parish calendar
  • Maintain and update all parish records
  • Coordinate with vendors as delegated by the Rector and Wardens
  • Sort and distribute incoming mail
  • Maintain employment records in a secure location
  • Submit congregational reports to the diocese and bishop in a timely manner
  • Assist with the coordination of ministry schedules, including sending reminders to those scheduled
  • Maintain and update communication platforms, such as the parish website, social media pages, electronic newsletters, and printed materials on a regular basis
  • Assist with preparing and distributing congregational communications, such as pastoral letters, holiday mailings, fundraising appeals, and stewardship campaign
  • materials
  • Create public facing marketing information
  • Create and print bulletins for Sunday services, special services, and for all special events.
  • Gather leader reports for the Annual Parish Meeting, and assemble them into the official published report
  • Promote the use of the Realm (church management software) to the congregation, and help parishioners sign up and participate in Realm
  • Schedule all use of the building for internal and external groups
  • Create, execute, and maintain any building-use agreements for outside groups
  • Ensure the parish hall, parish office, in are organized and equipped with all necessary items in their proper place
  • Tour the church building and campus weekly, taking note of any issue that requires follow-up
  • Organize and manage the parish’s custodial and landscaping needs, as well as provide support to the Buildings and Grounds Chairperson identifying any needed repairs
  • Update building permit in April and October of each year


  • Maintain all financial files of the church, including deposits and invoices
  • Submit completed financial reports to the Treasurer, the Finance Committee, and the Vestry in time for monthly meetings
  • Manage online giving
  • Pay invoices in a timely manner
  • Reconcile and close the previous month’s books
  • Submit the parochial report each year in accordance with diocesan guidelines and coordinating with various parish leaders and staff
  • Submit payroll to ADP in a timely manner
  • Prepare files for audit each year
  • Send out quarterly statements to parishioners
  • Send out end-of-year statements, gift letters, and IRS forms
  • Collaborate with the Treasurer in the annual budget process
  • Track and maintain receipts for purchases made with parish charge accounts
  • Send thank you letters for donations and notify family or persons of memorial and in honor of donations

How to apply

Submit a cover letter, resume, and three business references to: The Reverend Alex Dyer by March 1, 2024

The Episcopal Church of the Ascension of Cartersville, Georgia
The Episcopal Church of the Ascension of Cartersville, Georgia
The Episcopal Church of the Ascension of Cartersville, Georgia